Admin Assistant
| Job Type | Permanent |
| Location | Inverness |
| Area | Inverness, Scotland |
| Sector | Administration - Administrator |
| Salary | Competitive |
| Currency | GBP |
| Start Date | ASAP |
| Advertiser | remoteapi |
| Job Ref | J11787 |
- Description
- We are currently recruiting for an organised and reliable Admin Assistant with accounts experience to join our client's team. This is an excellent opportunity for someone with strong administration skills and a good understanding of finance processes, looking to join a busy and supportive working environment.
The successful candidate will provide day-to-day administrative support while assisting with accounts duties, invoicing, office coordination, and customer communication.
Key Responsibilities:
• Provide general administrative support to ensure the smooth running of the office
• Maintain accurate records, filing systems, and company documentation
• Assist with accounts administration using Xero accounting software
• Prepare, process, and issue customer invoices accurately and on time
• Manage purchase invoices, expenses, payments, and general financial administration
• Monitor outstanding invoices and support basic credit control processes
• Maintain and update spreadsheets, reports, and databases
• Answer incoming calls, handle enquiries, and provide a professional first point of contact
• Manage diaries, appointments, and meeting schedules
• Support email correspondence and general office communication
• Assist with social media updates and online content management
• Liaise with customers, suppliers, and internal teams as required
• Provide support with general office tasks and company projects
Skills & Experience Required:
• Previous experience in an administration role with accounts responsibilities
• Working knowledge of Xero accounting software
• Experience with invoicing, purchase invoices, and basic accounts administration
• Confident using Microsoft Office, particularly Excel and spreadsheets
• Strong organisational skills with excellent attention to detail
• Good communication skills and a professional telephone manner
• Ability to prioritise workload and work independently
• Experience managing diaries and coordinating appointments
• Basic understanding of social media platforms and content updates
• Reliable, proactive, and willing to support a variety of business needs
This role would suit an enthusiastic administrator who enjoys a varied position combining office administration, accounts support, invoicing, and customer interaction.
